Start with ownership, not weight
A desk may belong to a landlord, a leased equipment provider or a team member. Record the owner before labeling it for removal. Keep confidential files and data-bearing devices in a separate stream under your company’s records policy.
Make the list useful to the removal crew
For each room, count desks, task chairs, storage pieces and unusually heavy items. Add dimensions for large tables and cabinets. A short list with accurate counts helps more than a photo of an entire floor.
Check the route
Identify the service elevator, loading space, door width and any building access window. Keep paths clear during the project. OSHA advises adequate clearance through aisles and at loading docks.
A quick final check
Walk the space once with a person who can authorize removal. Match the marked pieces to the inventory, then keep any late exceptions out of the pickup area.
Source for safety guidance: U.S. Occupational Safety and Health Administration (checked October 5, 2026).
For removal scope, see office cleanout. Share the details for an estimate when the inventory is ready.